HEALTH AND SAFETY POLICY STATEMENT
SECTION 1: General Statement of Policy
Company Policy
It is the policy of the Company to provide and maintain safe and health working conditions, equipment and systems of work for all our employees, and to provide such information and training as they need for this purpose.
Appropriate preventative and protective measures are, and will continue to be implemented following the identification of work-related hazards and assessment of the risks related to them. It is also the policy of the Company to ensure that its business is conducted in a manner so as to reduce the risks to members of the public. The Company may require you to attend such training and/or induction programmes in order to meet the aims of the Company.
The Company accepts its responsibility for health and safety of other persons who may be affected by the Company’s activities.
The allocation of duties for safety matters, the identity of competent persons appointed with particular responsibilities, and the arrangements made to implement this policy are set out herein and in associated health and safety documented records.
This policy will be kept up to date, to reflect changes in the nature and size of the business. To ensure this, the policy and its effectiveness will be reviewed annually.
Company’s responsibility
It is the duty of management to ensure the following:
Providing and maintaining systems of work that are safe and without risk to health;
Ensuring safety and absence of risks to health in connection with handling, storage and transport;
Providing information, instruction, training and supervision;
Maintaining all places of work in a safe condition;
Providing and maintaining a safe working environment.
Your responsibility
All employees and workers have a duty in law to act responsibly and to take reasonable care for the health and safety at work of both themselves and their colleagues. This duty can be carried out by:
Working safely and efficiently;
Using any protective equipment provided and meeting statutory obligations; 15/02/2011 Issue: 003
All such incidents must be recorded and copied to the Health and Safety Officer using the internal report form. Any failure to adhere to the Company Health and Safety Policy and Procedures will be considered a serious disciplinary offence and is one which may lead to dismissal;
Adhering to the Company procedures for securing a safe workplace. Individuals will be nominated to undertake health and safety duties as required.
Accidents
The Company is obliged by law to keep a record showing details of all accidents, which occur on the premises. Therefore all accidents, however minor, to both employees and customers must be reported immediately. If any accidents are serious to warrant hospital treatment these must also be reported to the local authority. A RIDDOR form must be completed.
Security
If you are responsible for setting the alarm, failure to set the alarm may result in disciplinary action being taken.
Fire & Emergency
You must observe the evacuation procedures laid down in the event of a fire or any other emergency situation. You must be aware of the location of the emergency exits, assembly points and first aid kit. Procedures to be carried out in the event of a fire or emergency will be found on the notice board. 15/02/2011 Issue: 003
SECTION 2: Responsibilities
Ultimate responsibility for health and safety rests at director level, with delegation of duty to managerial employees. Those named must be fully aware of their duties, details of which should be included in their job description.
1. Overall and final responsibility within the organisation rests with
Wesley Seare
Director
Main office
2. Person responsible for execution of the policy
Samuel Seare
Compliance Manager
Main Office
3. Person who will deputise
Wesley Seare
Director
Main Office
4. Employees must rectify risks to health and safety themselves where possible. Failing this, the risk must be reported straight away to the appropriate person named above.
5. Person responsible for safety training Name:
Samuel Seare
Compliance Manager
Main Office
6. Person responsible for investigating accidents and dangerous occurrences
Samuel Seare
Compliance Manager
Main Office
SECTION 3: Medical Facilities
First Aid requirements must be met every working hour of the day for all employees whether working at the designated establishment or away. Employees must be made aware of the provision, and records must be kept of treatment administered.
1. First-Aiders
Samuel Seare
2. First Aid Box/First Aid Room is located at:
Main Office – Shelving next to coat rack
The Accident Book is located at: Main Office – Shelving containing folders near rear shutter
SECTION 4: Emergency Services
1 Nearest Hospital with a Casualty Department
Great Western Hospital
Marlborough Road
Swindon,
SN3 6BB
01793604020
2 Police Station
Shrivenham Road
Swindon,
SN3 4RB
08454087000
3. Fire Station
Drove Road
Swindon,
SN1 3AD
01722691000
SECTION 5: Fire Safety
It is essential that adequate equipment and staff training is provided on this subject. Guidance can be obtained from your local fire service or reference to the Fire Certificate (if appropriate).
1. Facilities
Number/location of fire alarms: 1 Reception area
2. Emergency Exits
Number/location of Fire Exits: 1 – Reception Area 2 – Rear door shutter
Number/location of fire extinguishers: 2 In main office
Inspected By: Prestige Fire Protection Ltd – 01793 701472
3. Fire Warden
Samuel Seare
Compliance Manager
Main Office
Fire Drills
Take place quarterly
Responsibility of Samuel Seare – Compliance Manager
Fire Evacuation Procedure
In the event of a fire alarm, all members of staff are to evacuate the building immediately at the nearest exit and go to the evacuation point (front of building car park)
Fire Warden will ensure all staff and visitors have evacuated safely – ensuring the visitor book is collected (if possible) upon exiting the building
Section 6 – Electrical Equipment
Simple common sense rules will reduce the risk of injury or death from electrical shock. All electrical equipment should be treated with respect and checked regularly.
Responsibility for Inspecting Electrical Equipment
Paul Daultry – Daultry Electrical Ltd – 07769691255
Frequency of Inspections
Fixed equipment: Annually
Portable equipment: Annually
Inspection Procedure for Electrical Equipment
All Electrical equipment is tested annually by the Policy and Procedures set out by the testing company. These procedures are available from the testing company.
General rules governing the safe use of portable equipment
Section 7 – Noise
Excessive noise impairs hearing and can cause other health problems such as excessive heart rate
Person Responsible for assessing noise levels – Samuel Seare – Compliance Manager
Section 8 – Dangerous Substances
Hazards may be biological, chemical or physical and include fire or explosion
Substance: Cleaning products
Location: Kitchen Cupboard
Substance: Printer Ink
Location: Main office Printer cupboard
Responsibility of: Samuel Seare – Compliance Manager
HEALTH AND SAFETY GUIDANCE
General Information
Working Practices
You must not operate any item of equipment unless trained, and authorised to do so.
You must not remove any guarding from equipment used or deviate from your authorised usage of the equipment
You must report immediately any equipment defect, and never attempt repair. You must undertake all duties as instructed and never deviate.
Hazard/Warning Signs & Notices
You must comply with all hazard/warning signs and notices displayed on the premises.
Working Conditions/Environment
You must make proper use of all equipment and facilities provided to control working conditions/environment.
You must ensure you keep your work areas clear/tidy.
You must dispose of waste/scrap in the appropriate receptacles.
Protective Clothing & Equipment
You must wear protective equipment where required.
You must never obstruct any fire escape route, fire equipment or doors.
Accidents
You must see the first-aider for any injury you may receive, irrespective of how minor, and ensure details are entered into the accident book.
You must report any incident in which damage is caused to property.
Health
You must report any medical condition that could affect the safety of yourself or others.
You must not become involved with horseplay, or practical jokes.
You must follow all rules pertaining to no smoking areas.
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Induction Information
In The Event of a fire – evacuate the building and go to the assembly point – front of the building car park
Fire Warden and First Aider – Samuel Seare – Main Office
If you need to contact the emergency services – dial 999
Our Address: Unit 5, The Meads Business Centre, Ashworth Road, Swindon, SN5 7YJ
Telephone Number: 01793976226
All Accidents must be reported to Samuel Seare – Compliance Manager
Smoking is only permitted outside of the building
Reporting and Login of Incidents
• All Incidents or dangerous occurrences must be reported immediately to Sam Seare (Compliance Manager)
• Compliance Manager will fill out an Accident report as soon as possible – all reports to be stored in office filing cabinet. In addition all accidents will be logged in a spreadsheet by the compliance manager for any future reference
• All incidents or dangerous occurrences will be reported within 10 days of the incident to the Health and Safety executive under the guidance of RIDDOR using the following links. If the incident is fatal then the report should be made by telephone on 0345 300 9923
Reporting an injury https://notifications.hse.gov.uk/riddorforms/Injury Reporting a dangerous occurrence https://notifications.hse.gov.uk/riddorforms/DangerousOccurrence Reporting a disease https://notifications.hse.gov.uk/riddorforms/Disease Reporting a flammable gas incident https://notifications.hse.gov.uk/riddorforms/FlammableGasIncident Reporting a dangerous gas fitting https://notifications.hse.gov.uk/riddorforms/DangerousGasFitting